While online access is convenient, users must mitigate the risk of data loss and avoid losing access to their email. Microsoft 365 is a cloud service allowing individual users to access their data from anywhere, at any time. Microsoft 365 is a virtual version of the offline Microsoft Office software, with several extra options to access – Outlook, SharePoint, Exchange, OneDrive, and Teams. We will follow this practice throughout the article. Nonetheless, Office 365 and Microsoft 365 are often used interchangeably to describe the complete service. Disclaimer: Microsoft Office 365 is embedded within Microsoft 365.
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